The Future of Digital Workspaces

The Future of Digital Workspaces

The Future of Digital Workspaces

For a significant part of companies, hybrid and remote work will stay mainstream. About 34% of companies confirmed that they would stick to hybrid work, and 24% will even offer their employees an opportunity to work remotely on a permanent basis.

That’s why the development of digital workspaces is crucial for our future, as it is going to allow people around the world to work comfortably in the positions they deserve.

Overview of current trends in the digital workspace and how these may shape the future

Due to the recent pandemic, the number of remote workers increased. Thus, a need for accessible and comfortable digital workplaces became evident. It can be achieved by implementing business processes that make effective remote communication possible and leveraging sophisticated technology to create a comfortable digital workplace.

Once created, these digital workspaces can be used to boost employee productivity, nurture employee engagement, and provide effective communication tools among remote employees and between employees and employers.

Implementing such changes is impossible without the extensive use of innovative communication tools and solutions and only if the entire organization is involved in the process.

So what about checking in detail what technologies are going to shape the future of a digital workplace and what measures shall be taken on-site to empower more effective communication among employees and, thus, to prevent waste of time and increase productivity during working hours?

The Emergence of Virtual Reality: How virtual reality technologies are being used to create immersive work experiences

We used to hear that virtual reality is the technology that is going to speed up the digital transformation of our virtual workspace.

But interestingly enough, most companies still apply Virtual Desktop Infrastructure (VDI) – a technology that is about 30 years old, to furnish their today’s workplace. It is actually the most widely deployed virtual desktop solution.

However, almost 50% of these companies complain that the VDI performance is very poor and thus becomes one of the main challenges when it comes to utilizing a digital workplace. The high cost of this technology is also an obstacle to the companies’ willingness to proceed with it.

Cloud-native solutions shall solve this issue, and organizations are massively adopting them all around the world. By replacing the traditional pre-cloud solutions with cloud technologies such as Virtual App Delivery, organizations will let their workers utilize digital workspaces more efficiently, boosting employee experience and, thus, productivity.

Moving to a cloud will also make it possible for organizations to significantly reduce the costs of their virtual solutions, boost their security level, and deliver a seamless user experience.

Artificial Intelligence and Automation: How AI and automation are already making an impact in the workplace and what they could mean for the future

Automation and Artificial Intelligence are already transforming the workspace and the nature of work. In the future, their impact is expected to increase, and in many sectors, these technologies will replace humans.

We all know that the accuracy and efficiency of AI solutions depend on data or the data volumes fed to them. Now, reply to a question: how big are the data volumes that your analysts can process during a day? Or during the week? Whatever you reply, we can bet that these data volumes are not even close to those that AI can process.

Of course, AI applications are still not able to perform truly creative and non-standard tasks, but they are good at something that relies on data:

  • detecting fraudulent behaviours and thus boosting the security level of systems
  • automating processes that consist of a standard repetitive set of actions
  • machine learning models are used to weigh climate models and similar.

AI is a perfect solution to enable the automation of many operations in most organizations and thus provide workers with more opportunities to work remotely, even in those jobs where these options were not available previously.

Big data analytics is another trend that is increasingly adopted by many organizations. It is already used for business intelligence and decision-making, and its use as one of the main business tools is going to grow.

Distributed Computing: Exploring the potential of distributed computing to improve efficiency, collaboration, and innovation

Data can deliver substantial business value if used correctly. The problem with the existing workspace is that data is siloed. Access to valuable information is also limited.

So, organizations have to combine data from different locations in different formats and types to communicate and thus make efficient collaboration possible. However, these processes are not reliable and not secure.

Establishing trust

Distributed computing solves the problem of data sharing by establishing trust between servers and devices when data is processed.

How is it connected with digital workspace? How can it help to create a digital workplace and boost the adoption of remote work in companies worldwide?

The top organizations lose over $31 bln each year simply because they are afraid to share their knowledge with others because it can help a competitor gain an edge.

Distributed computing solves this problem by enabling companies to provide granular access to critical data, thus ensuring the success of their projects and preventing another company from creating a more competitive product by stealing important data.

Knowledge sharing

When it comes to workers, this technology will give them an opportunity to create knowledge management systems, data-sharing platforms, and other instruments that will help experienced employees to record and share their valuable experiences and information with newcomers in remote positions.

Such information repositories will become one of the crucial digital tools to power remote work in the entire company.

Rapid access to information

Now, when all documents within one organization are scattered across emails, Google Drive, DropBox, and other similar tools, employees waste time (approx. 20% of the business time) on accessing the needed documents.

Once fully implemented, a distributed computing infrastructure will allow employees to access any information with one click only, which will boost the efficiency of remote work and help your employees utilize digital workspaces more effectively.

Augmented Reality: Examining the potential applications of augmented reality in digital workspaces

Augmented reality empowers the digital transformation of a digital workspace by providing remote workers with an opportunity to test procedures and products in a virtual enterprise or office space.

While this new technology is one of the most important collaboration tools used for creating a hybrid workforce, it may not be sufficient to power a fully digital workplace where all employees work remotely.

Telepresence Technologies: how telepresence technologies can boost remote work

Today’s workplace relies on remote workers more than it was before the pandemic. But still, in some jobs, employees cannot work remotely.

For example, if work involves face-to-face communication or requires actions on-site, it shall be performed in an office or on other premises of the company rather than in a cloud-based space.

Telepresence technologies solve this matter efficiently. These technology tools are still in development and are not widely applied in a digital workspace.

Telepresence stack as enterprise social media tools

But with time, when we develop this stack to the needed level, an employee will be able to use an artificial body to see the situation in a remote office, individual business units, or any other type of digital workplace to communicate with customers and remote workers, and similar.

Telepresence tools can serve as perfect enterprise social media tools to boost the employee collaboration experience, increase user experience, and create a real digital workplace in every organization.

A holistic approach is key to the success of the creation of a perfect digital workplace

Last but not least: empowering a successful digital workplace is impossible without hiring the best talent. This is what most organizations focus on, which is why HR applications are used increasingly for recruiting processes.

Companies understand that their employees are their main customers; thus, a people- and talent-centred approach is the key to success in the modern world.

That’s why one of the main priorities of organizations trying to achieve success in the modern world of remote business shall be organizing a digital workplace that motivates an employee.

Office as a perfect space for remote workers

How can organizations transform their presential office into an employee-friendly digital workspace? Here are some tips to help you make this shift less painful.

  1. Your employee’s digital workplace shall be equipped with all the tools needed to empower efficient collaboration, such as all the required apps, cloud-based solutions, etc.
  2. The best employers offer their workforce full support regarding their working hours and style – whatever they are.
  3. A digital workspace means comfy face-to-face collaboration, so include in your organization’s plan the provision of comfortable messaging and conferencing techs that guarantee the required security level for your workforce. In most cases, those are, again, cloud-based techs.
  4. Ask your workforce what office they prefer, even though we don’t speak about a real office, after all, and try to implement their vision.

Conclusion

For now, not all technologies are available, and the majority of them are still underdeveloped to enable a fully immersive experience at work. Once we develop them to the needed level, everybody will be able to work remotely.

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